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How to use the Scanner in the Multi-Media Room
Contents:
For a Basic B-W, letter-sized scan to PDF
For Other than a Basic, B-W, letter-sized scan
Trouble with stacking order
For a Basic Black and White Scan to PDF, 8.5” X 11”,
200 dpi resolution, single page
 | Place paper face down on the scanner’s glass
panel |
| Click the interlocking “OT” (stands for “One
Touch”) on the toolbar on the bottom-right of the screen; then left-click
“scan” |
| Page will then scan, and the PaperPort program
will open. Your scanned item will appear as a thumbnail. From there, you
can save the file by right-clicking on it and selecting “save as”
or by selecting it by left-clicking on it with the mouse, such that there is
a red box around the thumbnail, then clicking “file” at the top-left, and
clicking on “save as.” |
Or
| Place paper face down on the scanner’s glass
panel |
| Push the “scan” button on the scanner |
| Page will then scan, and the PaperPort program
will open. Your scanned item will appear as a thumbnail. From there, you
can save the file by right-clicking on it and selecting “save as”
or by selecting it by left-clicking on it with the mouse, such that there is
a red box around the thumbnail, then clicking “file” at the top-left, and
clicking on “save as.” |
Multiple sheets can be scanned by placing the stack of
sheets in the feeder, then following either of the above procedures.
Because PaperPort must load after the first scan,
the first scan requires slightly more time than succeeding ones will.
For Other than a Basic B-W, letter-size
Scan:
| Place object face down on the scanner’s glass panel |
| Click the interlocking “OT” (stands for “One
Touch”) on the toolbar on the bottom-right of the screen; then
right-click “scan” |
| A dialogue box will open. You have three choices now:
select an
existing alternate configuration,
create a new configuration, or select “configure
before scan” (which appears on the list of existing configuration). If
you select “configure before scan,” you will have to reconfigure before
each page you scan. But, the only way you can get a ‘preview’—which you
can use to select the part of the page you want to scan—is to use “configure
before scan.”
 | If an existing alternate
configuration meets your needs in terms of size, color, and
resolution:
 | Select the file type you wish to produce: .sPDF,
.PDF, .GIF, .JPEG, etc. |
| Left-click on the name of the configuration
and then click OK or APPLY and then OK. |
| Left-click on ‘scan’ |
| Image will then appear in PaperPort |
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| To Create A New Configuration
| Left-click on “new.” |
| A dialogue box will appear. Under the first
tab (scan set-up), set the color of the scan (color, black and
white, grayscale). Under the second tab (‘page set-up’), set the
size of the image or page you wish to have scanned. Because no
preview is available in this box, you may wish to use a ruler, or to
use the ‘configure before scan’ option on the first page to
determine page size. |
| Name the configuration (name defaults to ‘new
configuration’). Then hit OK. |
| Find the name on the list of alternative
configurations, and left-click on it to select it. Then hit ‘ok.’
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| Left-click on “scan” in the One Touch box at
the bottom right of the screen, or push the “scan” button on the
scanner. |
| Scanned image will appear in PaperPort. |
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*Please delete any
configurations that you create when you are done with them.
| Using “Configure before
Scan” Note: the main benefit of using
‘configure before scan’ is that you have the option of previewing before
the scan is made.
| Select, by left-clicking on it with the
mouse, the option “configure before scan.” |
| Click on the ‘scan’ option at the
bottom-right of the screen, or push the scan button on the scanner. |
| A congifuration dialogue box will appear.
There are two kinds: the advanced and the basic. Use whichever you
prefer. |
| At the top-left of the box, select either
“Auto-Document Feeder-Simplex” if you will be feeding multiple
sheets through the feeder, or “Scan Reflective Using” if you are
placing sheets directly on the glass pane. |
| Select color, grayscale, or black-and-white.
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| If you wish, you may then use the preview
function by pushing “preview’. A preview is a preliminary scan, to
give you a sense of what the scanned image will look like before you
do a full scan and make a file.
| Previewing is particularly useful for
setting page size (which is done by using left-clicking the
mouse button someplace one the previewed image and holding it
until the resulting box encompasses the desired material.
Errant sizings can be eliminated using the ‘remove’ button on
the dialogue box, located near the size numbers. |
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| Then push ‘scan.’ The page will appear in the
PaperPort window. |
| Unfortunate note: though the dialogue box
suggest that you can save a configuration made this way, using the
‘save as’ button, I have not been successful in retaining sizing,
resolution, etc. beyond a single scan. |
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If you push ‘copy’ on either the scanner or in
the One Touch box at the bottom-right of the screen, the scanned image
will appear, sometimes with a little delay, in the ‘archived items’ folder in
PaperPort.
Troubles with Stacking Order
If the stack function is reversing the order in which you
scanned your document, you have two options. You can manually reorder the
documents on the screen to make them go in the order you want.. But, if you
scanned many documents, this is rather tedious. Instead, you can use the sort
function to sort by time, and hit the ‘time’ bar to sort them from latest to
earliest. Then hit ‘stack’ again, and it should be in the order you want.
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